THE BUCKLE, INC. AUDIT COMMITTEE OF THE BOARD OF DIRECTORS CHARTER
The primary function of the Audit Committee is to assist the Board of Directors ("Board") of The Buckle, Inc. ("Company") in fulfilling its oversight responsibilities by reviewing: (i) the integrity of the financial reports and other financial information provided by the Company to any governmental body or the public; (ii) the Company's compliance with legal and regulatory requirements, including the Company's internal accounting and financial reporting controls; (iii) the independent auditor's qualifications and independence; and (iv) the performance of the Company's internal audit function and independent auditors. The audit committee will also prepare the report that SEC rules require be included in the company's annual proxy statement.
The Audit Committee should encourage continuous improvement of, and should foster adherence to, the Company's policies, procedures and practices at all levels. The Audit Committee's primary duties and responsibilities are to:
- Appoint, compensate, and oversee the work of the public accounting firm employed by the organization to conduct the annual audit. This firm will report directly to the audit committee.
- Resolve any disagreements between management and the auditor regarding financial reporting.
- Pre–approve all auditing and permitted non-audit services performed by the company's external audit firm.
- Retain independent counsel, accountants, or others to advise the committee or assist in the conduct of an investigation.
- Seek any information it requires from employees–all of whom are directed to cooperate with the committee's requests–or external parties.
- Meet with company officers, external auditors, or outside counsel, as necessary.
- The committee may delegate authority to subcommittees, including the authority to pre–approve all auditing and permitted non–audit services, providing that such decisions are presented to the full committee at its next scheduled meeting.
The Audit Committee ("Committee") shall be comprised of three or more directors as determined by the Board, each of whom shall be independent directors, and free from any relationship that, in the opinion of the Board, would interfere with the exercise of his or her independent judgment as a member of the Committee. All members of the Committee shall have a working familiarity with basic finance and accounting practices, and at least one member of the Committee shall have accounting or related financial management expertise. Committee members may enhance their familiarity with finance and accounting by participating in educational programs conducted by the Company or an outside consultant.
The members of the Committee shall be elected by the Board at the annual organizational meeting of the Board and shall serve until their successors shall be duly elected and qualified. Unless a Chair is elected by the full Board, the members of the Committee may designate a Chair by majority vote of the full Committee membership.
The Committee shall meet at least four times annually, or more frequently as circumstances dictate. As part of its job to foster open communication, the Committee should meet at least annually with the Chief Financial Officer, Internal Auditor, and the independent accountants in separate executive sessions to discuss any matters that the Committee or each of these groups believe should be discussed privately. In addition, the Committee or at least its Chair should meet with the independent accountants and the Chief Financial Officer quarterly to review the Company's financials. Meeting agendas will be prepared and provided in advance to members, along with appropriate briefing materials. Minutes will be prepared.
RESPONSIBILITIES AND DUTIES
To fulfill its responsibilities and duties the Committee shall:
- Review significant accounting and reporting issues and understand their impact on the financial statements. These issues include:
- Complex or unusual transactions and highly judgmental areas.
- Major issues regarding accounting principles and financial statement presentations, including any significant changes in the company's selection or application of accounting principles.
- The effect of regulatory and accounting initiatives, as well as off–balance sheet structures, on the financial statements of the company. Review analysis prepared by management and/or the independent auditor setting forth significant financial reporting issues and judgments made in connection with the preparation of the financial statements, including analyses of the effects of alternative GAAP methods on the financial statements.
- Review with management and the external auditors the results of the audit, including any difficulties encountered. This review will include any restrictions on the scope of the independent auditor's activities or on access to requested information, and any significant disagreements with management.
- Discuss the annual audited financial statements and quarterly financial statements with management and the external auditors, including the company's disclosures under "Management's Discussion and Analysis of Financial Condition and Results of Operations". The Chair of the Committee may represent the entire Committee for purposes of this review.
- Review disclosures made by CEO and CFO during the Forms 10–K and 10–Q certification process about significant deficiencies in the design or operation of internal controls or any fraud that involves management or other employees who have a significant role in the company's internal controls.
- Discuss earnings press releases (particularly use of "pro forma," or "adjusted" non-GAAP, information), as well as financial information and earnings guidance provided to analysts and rating agencies. This review may be general (i.e., the types of information to be disclosed and the type of presentations to be made). The audit committee does not need to discuss each release in advance.
- Consider the effectiveness of the company's internal control system, including information technology security and control.
- Understand the scope of internal and external auditors' review of internal control over financial reporting, and obtain reports on significant findings and recommendations, together with management's responses.
- Review with management and the Company's Internal Auditor the charter, plans, activities, staffing, and organizational structure of the internal audit function.
- Ensure there are no unjustified restrictions or limitations, and review and concur in the appointment, replacement, or dismissal of the Company's Internal Auditor.
- Review the effectiveness of the internal audit function. As needed, meet separately with Company's Internal Auditor to discuss any matters that the Committee or Internal Auditor believes should be discussed privately.
- Select and retain the independent accountants, considering independence and effectiveness and approve the fees and other compensation to be paid to the independent accountants.
- Review the external auditors' proposed audit scope and approach, including coordination of audit effort with internal audit.
- Review the performance of the external auditors, and exercise final approval on the appointment or discharge of the auditors. In performing this review, the committee will:
- At least annually, obtain and review a report by the independent auditor describing: the firm's internal quality–control procedures; any material issues raised by the most recent internal quality–control review, or peer review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more independent audits carried out by the firm, and any steps taken to deal with any such issues; and (to assess the auditor's independence) all relationships between the independent auditor and the company.
- As needed, consult with the independent accountants out of the presence of management about internal controls and the fullness and accuracy of the organization's financial statements.
- Review management's monitoring of the Company's compliance programs, and ensure that management has the proper review system in place to ensure that the Company's financial statements, reports and other financial information disseminated to governmental organizations, and the public, satisfy legal requirements.
- Establish procedures for: (i) The receipt, retention, and treatment of complaints received by the listed issuer regarding accounting, internal accounting controls, or auditing matters; and (ii) The confidential, anonymous submission by employees of the listed issuer of concerns regarding questionable accounting or auditing matters.
- Review the findings of any examinations by regulatory agencies, and any auditor observations.
- Review the process for communicating the Company's Code of Business Conduct and Ethics to Company personnel, and the system for monitoring compliance therewith.
- Review, with management and the Company's General Counsel, any legal or compliance matters that could have a significant impact on the organization's financial statements.
- Discuss with management significant risk exposures and steps taken by management to reduce/remediate exposure.
- Regularly report to the Board about committee activities and issues that arise with respect to the quality or integrity of the company's financial statements, the company's compliance with legal or regulatory requirements, the performance and independence of the company's independent auditors, and the performance of the internal audit function.
- Provide an open avenue of communication between internal audit, the external auditors, and the Board.
- Approve the Audit Committee report to be included in Proxy Statement: report annually to the shareholders, describing the committee's composition,
- Discuss the audited financial statements for the Company's 401(k) Plan with management and external auditors
- Review any other reports the company issues that relate to committee responsibilities.
- Perform other activities related to this charter as requested by the board of directors.
- Review and assess the adequacy of the Committee charter annually, requesting Board approval for proposed changes, and ensure appropriate disclosure as may be required by law or regulation.
- Confirm annually that all responsibilities outlined in this charter have been carried out.
- Evaluate the committee's and individual members' performance at least annually.